THE ORIGIN OF ANDHRA PRADESH
STATE ARCHIVES & RESEARCH INSTITUTE
The origin of the State Archives of Andhra Pradesh dates back to
1894. In that year, the entire records of Daftar-I-Diwani, Daftar-I-mal,
which were under the custody of certain jagirdar families, were taken over by
the Nizam's Government and a new office called Daftar-I-Diwani was created for
the preservation of these records. It was elevated to the status of a
Directorate in 1924 and was redesignated as Central Record Office in 1954 by
the then Government of Hyderabad.
After the formation of Andhra State in 1953, some records
pertaining exclusively to the Andhra Districts were transferred from the Madras
Record Office to the Andhra Record Office at Kurnool.
After the formation of Andhra Pradesh on 1st November 1956,
the Andhra Record Office was merged with the Central Reocrd Office,
Hyderabad. Finally in 1962, the Department was reorganized on the pattern
of National Archives of India.
RIGHT TO INFORMATION ACT
I. Name of the
Organisation
: A.P. State
Archives & Research Institute
II. Contact details
A)
Address
: A.P. State
Archives & Research Institute,
Tarnaka, Hyderabad - 500 007
B) Telephone
No's
: 040 -
27002373 / 27003372
Fax: 040 - 27003372
C)
Website
:
www.apts.gov.in/andhrastatearchives
| A) Objective |
To render Quality Service
to the Public, Research Scholars and government by Providing access to the
record holdings of this department.
|
| B) Functions |
1. Acquisition of non current records
from all the Government departments, Secretariat etc. books, Private papers
from politicians, Historians and Social Reformers, Institutions and Libraries.
2. Preservation and Conservation of the Records on Scientific lines.
3. Preparation of Reference Media for all the records, books and Private papers
and making them available for the Government, Research Scholars and to the
General Public.
|
| C) Duties
|
-
Acquisition of Records.
-
Conservation & Preservation of Records
-
Preparation of Reference Media
-
Arrangement and Research Scholars and to the General Public
-
Conducting Record Management training for the staff working in the Record Rooms
of all the Government Offices, Libraries, Universities and institutions etc.
-
Conducting Seminars, Lecture, Exhibitions and Celebration of Archives Week in
order to create Archival awareness amont the public.
-
Periodicals review of weeding of records and fixing retention period by
creating agency with the help of the Staff of Archives.
-
Publication of important record holdings and publication of Itihas, a half
yearly journal of Archives.
-
Issue of Certified copies of Documents / Gazettee notifications / Voter Lists
to Public or Government.
-
Issue of Certifiy copies of Mumtahkhabs, Farmans, Records / Documents / Siyas
(Marriage Certificates)
|
| Duties of Assistant Directors |
The Assistant Director is incharge of a Repository
Branch is the head of the Repository Branch and he is responsible for proper
and prompt execution of business of the Branch. |
| Duties of Section Heads
|
The Section Head incharge of a
Repository Branch is responsible for the proper maintenance of the records and
expenditious transaction of business in it. He should inspect twice a
month the registers maintained by the staff under him in order to ensure that
they are properly maintained. He should ensure that records are fumigated
and are dusted regularly according to a programme approved by the Assistant
Director.
|
| Duties of Asst. Archivists & Clerks
|
Assistant Archivist or Clerks will
also be responsible for the proper maintenance of the records. They
should arrange the records neatly and methodically and see that the rooms are
kept tidy. They should promptly attend the requisition for records and
maintain necessary registers showing the records sent out and returned.
|
| IV. Procedure for decision making process
Channel of Supervision Commissioner |
Commissioner shall be responsible
for the custody, proper care and Management of all records received in the
State Archives & Research Institute and its Regional Offices. Commissioner
will coordinate and guide all operations connected with Public Records private
papers and books etc. in respect of their Administration, Preservation and
Elimination with a view of ensuring that the records of permanent value are not
destroyed are transferred to the A.P. state archives at an appropriate time.
|
| The Departmental Record Officer |
Departmental Record Officer is
professionally Qualified Archival Adviser to the Head of the Department of
State Archives. The officer should be responsible for proper maintenance
and management in acquisition, appraisal and weeding of records. He shall
survey and acquire the records pertaining to the entire Andhra Pradesh State.
|
| Assistant Director (Admn.)
|
The Assistant Director
(Admininistration) is in charge of Establishment, Accounts, Stores and
Buildings branches and he is having executing control overall the sections in
regard to smooth functioning of the business and discipline of staff.
|
| Assistant Director (Research)
|
He shall provide necessary Research
Guidance to the Scholars in respect of Documents, reference media etc. He
shall convene the meetings of Research Fellowship Committee.
|
| Assistant Director (Film Archives) |
He is in charge of Film Archives,
Cataloguing, Indexing, Kaifiyats and Compilation of Comprehensive History of
A.P. He shall assist the CSA is covening the meetings of advisory
Commttee i.e., (RHRSC) Regional Historical Records, Survey Committee. The
body constituted by the Government of A.P. for procuring Records Films,
Documents, and for the development of the Department.
|
| Assistant Director (Interim Repository) |
He is incharge of the Interim
Repository situated in the A.P. Secretariat premises. He should supervise
the maintenance of Interim Repository, issue of records to benefied Research
Scholars, to the Government and Public.
|
Assistant Director(Urdu and Persian)
|
he/she shall maintain and supervise
the work of preparation of reference Media by the Senior and junior Research
Assistant in Urdu and Persian. He shall check the Computerisation of the
cataloguing work. He will provide necessary guidance in preparation of
master copy of the Reference Media.
|
| V. Record Holdings of the Department |
Among the Government records, the following are the
main categories of Records preserved in R1 and R2 Repositories :
-
Farmans and Sanads of Deccan Sultans.
-
Mughal Documents (1630 - 1724)
-
Asafia and Marathi Records of Old Daftars1724 - 1853.
-
Secretariat records of the Ex-Hyderabad State (1853 - 1956).
-
Secretariat Reocrds of the Madras State(1920-1952)
-
Secretariat Records of Andhra State / Andhra Pradesh (1953-59)
-
Secretariat Records of Andhra Pradesh (1960 onwards at the Interim Repository
at Secretariat)
-
Family Papers
-
Manuscripts (Persian and Urdu).
-
Microfilms from India Office Library, London, and Jawaharlal Nehru Memorial
Museum, New Delhi.
|
VI.Documents maintained regarding
Discharge of function.
|
|
| A) Manuals |
-
Departmental Manual
-
Functional Manual
-
D.O.M. (District Office Manual)
|
| B) Rules & Regulations |
A.P. State Service Rules, Fundamental Rules, A.P.
Financial Code, A.P. Treasury Code Budget Manuals A.P. Revised Pension Rules.
State & Subordinate Service Rules.
|
Special Rules in G.O.Ms.No.95, Education
(Co-Ord.HE 2) Department, 26.4.1997.
Special Rules in G.O.Ms.No.139 Education (Co.Ord.HE 2) Department, dated
4.6.1997 and all service rules of State Government.
|
| |
|
| Periodical Record |
-
Itihas Journal (Half yearly)
-
Quarterly and Annual Reports on Development of Archives and Acquisition of
Records.
-
Performance appraisal Reports
-
Plan & Non-Plan Reconciliation Reports.
-
Number Statements showing cadre wise Salary Expenditure.
|
OGANISATION CHART
COMMISSIONER
DEPARTMENTAL RECORD OFFICER
(DEPUTY DIRECTOR)
Assistant Director Technical
|
Assistant Director Urdu & Persian |
Assistant Director Administration |
Assistant Director Interim Repository |
| Archivist Asst. Archivist Research Asst.
|
Archivist Sr.Res.Assistant Asst. Archivist
Caligraphers |
Superintendent Senior Asst. Junior Asst. |
Archivist Asst. Archivist |
| Menders/ Binders Record Assts. |
Menders/ Binders Record Assts. |
Attenders |
Record Assistants Menders/Binders |
REGIONAL OFFICES LOCATION AND CONTACT DETAILS AND EMPLOYEE DETAILS :
1.
Archivist
Sri K.V. Subba Raju,
Regional
Office of A.P. State Archives
Archivist
Beside
e-Seva
Centre
S.V.
University
Campus,
Ph.No.0877-2248491
TIRUPATI
2. Research
Assistant
Sri A.V. Koteswara Rao
Regional
Office of A.P. State
Archives
Research Assistant.
S.K.
University Campus,
ANANTAPUR.
3. Assistant
Archivist,
Sri Ch. Venkata Rao,
Regional
Office of A.P. State Archives
Assistant
Archivist
Nagarjuna
University Campus,
GUNTUR
4. Assistant
Archivist
Sri P. Venugopal
Regional
Office of A.P. State Archives
Research
Assistant
Archival
Centre
RAJAHMUNDRY
5. Assistant
Archivist
Sri Devadass
Regional
Office of A.P. State Archives
Assistant
Archivist
Andhra
University Campus
VISAKHAPATNAM
6. Assistant
Archivist
Sri Tahir Ali,
Regional
Office of A.P. State
Archives
Assistant Archivist
Kakitiya
University Campus
WARANGAL.
XI. PUBLIC INFORMATION OFFICER :
Name
: Dr. Zareena Parveen
Designation
:
Deputy Director
Contact Details
: A.P. State
Archives & Research Institute,
Tarnaka,
HYDERABAD - 500 007
Ph.No.
040 - 27003372.
Cell
: 9949552213
XII. ANY OTHER INFORMATION WITH YEARLY UPDATE :
-
Conducting Record Management training for the staff working in Record Rooms of
all the Government Departments Libraries and Universities etc. for upkeep of
records.
-
Celebration of Archival Week in order to create Archival Awareness among the
Public.
-
Arrangement of Exhibitions, Seminars and Lecture Programme for the Benefit of
the Research Scholars and to the Public.
XIII. Disposal Time Limit for each
request
: 7 Days
XIV. Posting of Status of application of
Website
: 7 Days
XV. Public Role in department Policy
matters
:
-
Regional Historical Records Survey Committee
-
Library Committee
-
Research Fellowship Committee
XVI. Meeting Schedules :
-
Annual Sessions of Indian Historical Records Commission.
-
Annual Sessions of National Register of Private Records
-
Annual Sessions of National Committee of Archivists\
-
Periodical Meetings Regional Historical Records Survey Committee
-
Annual Sessions of A.P. History Congress
-
Annual Sessions of South Indian History Congress
-
Annual Sessions of I.S.A.L.I.C.
XVII. Bring to the notice of the Public Authority of Department
at every level.
Regional
Office : Incharge of Regional Offices.
XVIII. BUDGET ALLOCATION FOR THE YEAR 2006-07
PLAN
BUDGET
NON-PLAN BUDGET
BUDGET
ALLOCATION
15.77
Lakhs
282.39 Lakhs
Sl.
No.
|
Name of the Post
|
Permanent
|
Temporary
|
Supernumary
|
Contractual
|
Filled
|
Vacant
|
Total
|
Remarks
|
1.
|
Commissioner
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
2.
|
Deputy Director
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
3.
|
Assistant Directors
|
3
|
2
|
-
|
-
|
4
|
1
|
5
|
|
4.
|
Archivist
|
6
|
6
|
-
|
-
|
11
|
1
|
12
|
|
5.
|
Superintendents
|
3
|
-
|
-
|
-
|
3
|
-
|
3
|
|
6.
|
Caretaker
|
1
|
-
|
-
|
-
|
-
|
1
|
1
|
|
7.
|
Librarian
|
1
|
-
|
-
|
-
|
-
|
1
|
1
|
|
8
|
Assistant Librarian
|
1
|
-
|
-
|
-
|
-
|
1
|
1
|
|
9
|
S.C. Steno
|
1
|
-
|
-
|
-
|
-
|
1
|
1
|
|
10.
|
Microfilm Operator
|
-
|
1
|
-
|
-
|
-
|
1
|
1
|
|
11.
|
Senior Research Assistant
(Urdu & Persian)
|
-
|
1
|
-
|
-
|
-
|
1
|
1
|
|
12.
|
Junior Research Asst.
|
-
|
1
|
-
|
-
|
-
|
1
|
1
|
|
13.
|
Research Assistant
|
-
|
3
|
-
|
-
|
2
|
1
|
3
|
|
14.
|
Assistant Archivist
|
11
|
8
|
-
|
-
|
17
|
2
|
19
|
|
15.
|
Senior Assistants
|
8
|
-
|
-
|
-
|
7
|
1
|
8
|
|
16.
|
Photographer
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
17.
|
U.D. Calligrapher
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
18.
|
U.D. Typist
|
3
|
2
|
-
|
-
|
3
|
2
|
5
|
|
19.
|
Foreman
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
20.
|
Assistant Foreman
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
21.
|
Chargeman
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
22.
|
Electrician
|
1
|
-
|
-
|
-
|
-
|
1
|
1
|
|
23.
|
Plumber
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
24.
|
Receiptionist
|
2
|
-
|
-
|
-
|
1
|
1
|
2
|
|
25.
|
Junior Assistants
|
19
|
-
|
-
|
-
|
16
|
3
|
19
|
|
26.
|
L.D. Calligrapher
|
1
|
-
|
-
|
-
|
-
|
1
|
1
|
|
27.
|
L.D. Typists
|
5
|
4
|
-
|
-
|
3
|
6
|
9
|
|
28.
|
Shroff
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
29.
|
Driver
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
30.
|
Menders
|
18
|
5
|
-
|
-
|
16
|
7
|
23
|
|
31.
|
Binders
|
1
|
1
|
-
|
-
|
2
|
-
|
2
|
|
32.
|
Record Assistants
|
22
|
1
|
-
|
-
|
13
|
10
|
23
|
|
33.
|
Jamedar
|
1
|
-
|
-
|
-
|
1
|
-
|
1
|
|
34.
|
Defadar
|
1
|
-
|
-
|
-
|
-
|
1
|
1
|
|
35.
|
Cycle Orderly
|
2
|
-
|
-
|
-
|
2
|
-
|
2
|
|
36.
|
Attenders
|
10
|
-
|
-
|
-
|
8
|
2
|
10
|
|
37.
|
Chowkidars
|
4
|
-
|
-
|
-
|
3
|
1
|
4
|
|
38.
|
L.G. Employees
|
12
|
-
|
-
|
1
|
10
|
1
|
12
|
|
39.
|
Gardener
|
-
|
1
|
-
|
-
|
1
|
-
|
1
|
|
40.
|
Dark Room Assistant
|
--
|
1
|
-
|
-
|
-
|
1
|
1
|
|
41.
|
Allwyn Workers
|
-
|
-
|
2
|
-
|
2
|
-
|
2
|
|
|
T O T A L :
|
147
|
37
|
2
|
1
|
135
|
50
|
186
|
|
GOVERNMENT OF ANDHRA PRADESH
ANDHRA PRADESH STATE ARCHIVES AND RESEARCH INSTITUTE, TARNAKA,
HYDERABAD - 500 007. EMPLOYEES LIST AND
THEIR DESIGNATION
------------------------------------------------------------------------------------------------------------
SL.NO.
DESIGNATION
EMPLS. NAME
------------------------------------------------------------------------------------------------------------
SARVASRI:
1. DIRECTOR
: SRI K. RAMGOPAL,
IAS.,
2. DEPUTY
DIRECTOR/
: DR.
ZAREENA PARVEEN,
DEPARTMENTAL
RECORD
OFFICER
3. ASSISTANT
DIRECTOR
: V. RANGARAJ,
4.
-DO-
: S. RAMAKRISHNA,
5.
-DO-
: S.A.LATEEF
MAGRABI,
6.
-DO-
: ATIYA SHAHEEN,
7.
ARCHIVIST
: K. VENKATA SUBBA
RAJU,
8.
-DO-
: N. SESHA SAYEE
9.
-DO-
: M. HANUMANTHA
RAO,
10.
-DO-
: T. PURANDHAR,
11.
-DO-
: A. SAMBASIVA RAO,
12.
-DO-
: M. DIWAKAR,
13.
-DO-
: CH. KIRAN KUMAR,
14.
-DO-
: S. MALATHI,
15.
-DO-
: K. MAHENDER REDDY
16.
-DO-
: P.V.SEETARAMA RAO
17.
-DO-
: P. SATYANARAYANA
RAO
18
SUPERINTENDENT
: MD. SALAHUDDIN
19.
-DO-
: J. MURALI,
20.
-DO-
: S. MAHESH REDDY
21. ASST.
ARCHIVIST
: CH. VENKAT RAO
22.
-DO-
: QAMAR
ZEHRA
23.
-DO-
: ASHRAFUNNISA
24.
-DO-
: K.S. PILLAY
25.
-DO-
: SHAIK ABDUL
SALEEM
26.
-DO-
: RANJANA RAMNAME
27.
-DO-
: M. SREEHARI RAO
28.
-DO-
: B. DEVADAS
29.
-DO-
: P.V. SANDHYA RANI
30.
-DO-
: N. BENHUR
31.
-DO-
: ABDUL RAWOOF
32.
-DO-
: B. VIJAYA KUMAR
33.
-DO-
: CH. SOMESHWARA
RAO
34.
-DO-
: T. CHAKRAPANI
35.
-DO-
: MD. TAHER ALI,
36.
-DO-
: G. CH. SATRU NAIK
37.
-DO-
: V. BALAMONEY
MANJIRI
38.
-DO-
: R. VASANTHA
ARMUGAM
39. RES.
ASSISTANT
: A.V. KOTESHWAR
RAO
40.
-DO-
: P. VENUGOPAL
41. U.D.
CALLIGRPAHER
: SAFIA SULTANA
42. SENIOR
ASSISTANT
: K. HAMJI NAIK
43.
-DO-
: P. CHANDRAKALA
44.
-DO-
: B. MEHER PRASAD
45. JUNIOR
ASSISTANT
: N. RAJAIAH
46.
-DO-
: G. BIKSHAPATHI
47.
-DO-
: MUNEER AHMED
48.
-DO-
: K. LAXMA REDDY
49.
-DO-
: E. KRISHNAM RAJU
50.
-DO-
: MD. SULEMAN
51.
-DO-
: MD. QASIM
52.
-DO-
L. KAMALA BAI
53.
-DO-
: M.K. RAHMAN
54.
-DO-
: M.A SAYEED
55.
-DO-
: M. PRAMEELA
56.
-DO-
: B. PADMA
57.
-DO-
: M.C. ANANDAIAH
58.
-DO-
: K. VAIKUNTAVALLI
59.
-DO-
: G. SREEKANTH
60.
-DO-
: SAYEEDA SULTANA
61. U.D.
TYPIST
: S.B.V. RAMA
PRASAD
62.
-DO-
: SYED KHURSHEED
HUSSAIN
63.
-DO-
: SALEEMUNNISA
64. L.D.
TYPIST
: D. GNANESHWAR
65.
-DO-
: A. SHIVALAL,
66.
-DO-
: M. RAJENDRAN
67.
SHROFF
: K. SATYANARAYANA
68.
PHOTOGRAPHER
: K.
VENKATESHWARLU,
69.
PLUMBER
: M.S. BABULAL
70.
ELECTRICIAN
: N.S.V. RANGA RAO
(CONTRACT)
72.
FOREMAN
: V.P. SANTANAM
73. ASST.
FOREMAN
: J. GANGARAM
74.
CHARGEMAN
: S. BUTCHAIAH
75.
MENDER
: J. MURALI
76.
-DO-
: MASOOD HUSSAIN
77.
-DO-
: SYED ALEEMUDDIN
HUSSAINI
78.
-DO-
: G. YADAGIRI
79.
-DO-
: JUMBARATH
GANGARAM
80.
-DO-
: NAHEEDUNNISA
BEGUM
81.
-DO-
: SUVARNA SREE
82
-DO-
: E. BINOY FRANCIS
83.
-DO-
: D. LAXMI
84.
-DO-
: B. CLARA
85.
-DO-
: R. NANDA BAI
86.
-DO-
: B. NARASIMHA
87.
-DO-
: J. BALRAM
88.
BINDER
: G. NIRMALA
89.
-DO-
: T. PADAM SINGH
90. RECORD
ASSISTANT
: S. NARASIMHA
91.
-DO-
: G. SATYANARAYANA
92.
-DO-
: YOSUF KHAN
93.
-DO-
: O. PADMA RAO
94.
-DO-
: M. PUNYAWATHI
95.
-DO-
: P. GNANADAS
96. THA
108.
-DO-
: ABDUL MAHMOOD
109.
-DO-
: WAHEEDA BEGUM
110.
-DO-
: D. MURALI MOHAN
111.
-DO-
: M.A. AZEEZ
112.
-DO-
: B. SITARAM
113.
-DO-
: S.NARASIMHA
MURTHY
114. CYCLE
ORDERLY
: LEELARAM SHARMA
115.
-DO-
: SHAIK ALI,
116.
CHOWKIDAR
: MURALI LAL
117.
-DO-
: B. RAMAKRISHNA
118.
GARDENER
: NARASAPPA
119.
SWEEPER
: YELLAIAH
120.
-DO-
: B. NAGEHSWARA RAO
121.
-DO-
: A. NARASAMMA
122.
-DO-
: P. MANGAMMA
123.
-DO-
: RANJITHA
124.
-DO-
: B. SRINIVAS
125.
SWEEPER
: M. SATYANARAYANA
126.
-DO-
: S. RAJU
127.
-DO-
: K. SRINIVAS
s/o BALAMANI
128.
-DO-
: K. VARA LAXMI,
W/o K. CHANDRA SHEKAR.
129.
SCAVANGER
: K. LAXMAMMA
130. ALLWYN
WORKER
: G. SRINIVAS
131.
-DO-
: T. SHANKAR
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