RIGHT TO INFORMATION ACT - 2005

 

OBLIGATIONS OF

PUBLIC AUTHORITIES

 

INFORMATION HAND BOOK

[ Chapter II Section 4(1)b of RTI Act, 2005]

 

DISTRICT PUBLIC RELATIONS OFFICER

EAST GODAVARI DISTRICT

KAKINADA



Particulars of Organisation, functions and duties ( 4(1)b(i))

Organisation

Department of Information and Public Relations creates the development awareness and communication among all sections of the people particularly the weaker sections and women by operating the department's tools of Mass Media Communication combined with intensive publicity and public relations. The Department obtains feedback from the people , which serve as a potential instrument in the formation of public opinion and thus acts as a bridge between the Government and people . A well informed and responsive public benefited through various development schemes of the Government . The success of various development and welfare schemes of the Government lies with the enlightened cooperation of the people which could be possible by creating awareness in the cross section of the society about these schemes. The main objective of the department is to eliminate information poverty.

Address of Organisation(State) :                                         Commissioner,             Ph. 23399048
                                                                                          Information and Public Relations
                                                                                          Deprtment, 2 nd floor ,
                                                                                          Samachar Bhavan, A.C.Guards, HYDERABAD - 500 028.

(Zonal ):                                                                             Regional Deputy Director,            Ph. 2434707
                                                                                         Zone - II, I & P R Dept.,
                                                                                         H.No. 29-28/1-7, Kovelamudivari street ,
                                                                                         Suryarao peta, VIJAYAWADA - 500 002

(District):                                                                         Dist. Public Relations Officer         Ph. 2379252
                                                                                        
I & P R Dept., H.No. 7-4-2 , Seshasai Street ,
                                                                                        
Ramarao peta, Kakinada .


Functions

  1. To publicize the activities of the Government through tye mass media communication systems, the department maintains liaison with press, AIR , Doordarshan, Films Division, Directorate of Audio Visual Publicity , Press Information Bureau, News Agencies , private TV channels , Department's Electronic News coverage as well as conducting of press tours, preparation and issuing of Advertisements , organizing of Exhibitions, song and Drama programmes, photographic services and exhibits Films besides bringing out publications like posters, broachers , booklets, AP Journal , maintaining Media Information Monitoring System , Research and Reference, conducting training, community Radio and Television, Installation of public Addresses system and AV Equipment ,Electronic News Recording and Analysis etc.
  2. Winning social acceptance for new legislation's enacted with the application of above tools
  3. Keeping the people informed about the policies , schemes and programmes made available for them by Government.
  4. Eradicating social evils like untouchability,dowry,matangi,jogini,bonded labour, child labour, banamati etc. though proper enlightenment.
  5. Providing feedback to Government and for ensuring perople's participatory development.

1. The Powers and duties of Offices and employees 4(1)b(ii):

  1. District Public Relations Officer
  2. Maintaining cordial relations with Print and Electronic media for enlisting their cooperation in dissemination of government activities and policies
  3. Collection of feedback , writing of Success Stories and Feature Articles on model achievements.
  4. Arranging Press Conferences and Press Tours .
  5. Looking after media facilities like Accreditation , House sites etc. provided by the government to media units and representatives.
  6. Timely release of Press notes on government activities at district level.
  7. Coordinating media during VVIP,VIP visits to distict.

2. Divisional Public Relations Officer:

All the above functions of DPRO at divisional level.

3. Assistant Public Relations Officer :

  1. Assistance to DPRO in conducting the above functions
  2. Release of Rejoinders.
  3. Coverage of local government functions.

4.  Audio Visual Supervisor:

  1. Coordinating field publicity activities like film shows , photo exhibitions, publicity campaigns.
  2. Distribution of Pensions provided by the government to Old age artistes.
  3. Maintenance of public address systems, publicity vehicles.

5.  Senior Assistant:

Maintenance of budget accounts and establishment affairs.

6.  Typist :

Typing and office works

 

The procedure followed in the decision making process, including channels of supervision and accountability 4(1)(b)(iii):

The procedure prescribed in the District Office Manual is being followed. The currents are received in Tapal section. On receipt of the same the tapal clerk gives Tapal Number and keep all tapal poapers in a separate tapal book and send it to the officers concerned. On perusal of Tapal by the concerned officers, send back to the concerned sections. The concerned officer make an entry in the personal register and put up the same in the shape of a file with relevant extracts of Acts and Rules and submit the file to the District Public Relations Officer . The officer scrutinizes the file and transmit the same for necessary action to the Director / Commissioner through the concerned Deputy Director as the case may be whether necessary, the files will be circulated to the DIPR/CIPR for orders. Some times the Joint Director/CIE/Addl. Director initiates the file and obtains orders of DIPR/CIPR in case of urgency. All the files relating to financial matters are sent to the Accounts section ( the staff and officers are drafted form the Directorate to Treasuries and Accounts ) for remarks before issuing of the final orders by the Commissioner.

The norms set by it for discharge of its functions 4(1)(b)(iv):

The norms set by District office manual are being followed for the discharge of functions .

Release of press notes to press intimations

about press conferences etc. . Same day.

The rules , regulations , instructions , manuals and records , held by it or under its control or used by its employees for discharging its functions. 4(1)(b)(v):

While discharging the functions, the department follows the rules and order of government issued from time to time on the subject, which are enunciated under the following books.

  1. Fundamental Rules.
  2. A.P.Financial Code
  3. AP Treasury Code
  4. AP Budget Manual
  5. AP Accounts Code
  6. AP State & Subordinate Service Rules.
  7. AP Information services Rules (GO Ms. No. 261 GA ( I&PR) Dept.,
  8. Dt. 6-5-92 .
  9. AP Information subordinate service Rules ( GO Ms. No.339 GA ( I&PR) Dept., Dt. 22-6-92 .
  10. AP Ministerial Service Rules
  11. AP General Subordinate Service Rules
  12. AP Last Grade Service Rules
  13. AP Civil Services (CCA) Rules.
  14. Accreditation Rules ( G.O. Ms. No. 176, GA (I&PR) Dept., Dt. 7-4-1999)
  15. Advertisements (G.O Ms. No. 37, GA ( I & P R) Dept. Dt. 22-1-1994 & G.O Ms. No.431 GA (I&PR) Dept., Dt. 23-7-84.

A statement of the categories of documents that are held by it or under its control 4(1)(b)(vi) :

  1. Government Orders
  2. Memorandum
  3. Circular Memos
  4. Appointment orders etc.

The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or impolementation thereof 4(1)(b)(vii) :

The following committees constituted by the Government will be consulted for the formulation of policy and implementation.

  1. District Media Accreditation Committee
  2. Awards Committee

A statement of the boards , councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice , and as to whether meetings of those boards , councils , committees and other bodies are open to the public or the minutes of such meetings are accessible for public . 4(1)(b)(viii):

The following committee makes recommendations on media coordination .

  • Sri K. Jaya Rao, Dist. Public Relations Officer . 2379252(O) 9949351590
  • Sri K.Ramamohanarao, Divl. Public Relations Officer, . 2424527(O) Rajahmundry 9949351593
  • Sri N.Ramarao, Divl. Public Relations Officer (I/C) ... 9949351594 Amalapuram
  • Sri N.Ramarao, Divl. Public Relations Officer . 9949351592 Peddapuram

A directory of officers and employees 4(1)(b)(ix):

Sl.No.

Name office/ administrative unit

Name, Designation & Address of Officer / Employee

Telephone & Fax Office Tel. Residence Tel : Fax

Email

Office of the District Public Relations Officer, Kakinada .

Sarvasree

1

O/o Dist. Public Relations Officer, Kakinada

Post vacant

Dist. Public Relations Officer

2379252 Off 2378447Res 2351200 Fax

dpro_kkd@yahoo.co.in

2

P.RAVI

Asst. Public Relations Officer

3

K.SARASWATHI

Asst. Public Relations Officer

4

N.PULLAMAMBA

Senior Assistant

5

M.SOMESWARA RAO

Audio Visual Supervisor

6

A.SRINIVASARAO

Publicity Assistant

7

CH.RAMBABU

Publicity Assistant

8

E.RAMALINGESWARA RAO

Publicity Assistant

9

G.DHARMA RAJU

Publicity Assistant

10

G.SAMBASIVARAO

Publicity Assistant

11

K.DAVID RAJU

Publicity Assistant

12

Post vacant

Publicity Assistant

13

S.K.B.AHMED

Typist

14

B.VENKATARAMANA

Driver

15

S.MANIKYAM

Record Assistant

16

N.RAJESWARI

Attender

17

T.SURYANARAYANA

Attender

18

S.APPARAO

Attender

19

V.RAMA RAO

Attender

20

K.GOPI KRISHNA

Attender

21

G.SWARAJYA KUMARI

Attender

22

N.CHITTIRAJU

Attender

23

M.MADHAVA KRISHNA

Attender

24

Y.UMA DEVI

Attender

25

Post vacant

Attender

26

A.NAGESWARA RAO

Attender-cum-Cleaner

27

Y.SURIBABU

Watchman

28

Post vacant

Driver

29

Post vacant

Cleaner

Office of the Divisional Public Relations Officer, Kakinada

30

Divl. PRO, Kakinada .

V.RAMANJANEYULU

Divisional Public Relations Officer

 9949351591

31

Post vacant

Publicity Assistant

32

I.SAIBABA

Typist

33

CH.PADMA

Attender

34

M.RAJESH KUMAR

Attender

Office of the Divisional Public Relations Officer, Peddapuram

35

Divl. PRO, Peddapuram

N.RAMARAO

Divisional Public Relations Officer

 9949351592

36

V.SUBBARAO

Publicity Assistant

37

S.SURYANARAYANA

Typist

38

S.ESWARARAO

Attender

39

K.LATCHIBABU

Attender

Office of the Disivisional Public Relations Officer, Rajahmundry

40

Divl.PRO, Rajahmundry

K.RAMAMOHANA RAO

Divisional Public Relations Officer

 9949351593

41

H.V.RAMESH

Publicity Assistant

42

K.S.R.PRASAD

Typist

43

S.SATYANARAYANA

Attender

44

M.CHANDRAKANTHAM

Attender

45

B.VISWESWARA RAO

Attender

Office of the Disivisional Public Relations Officer, Amalapuram

46

Divl. PRO, Amalapuram

N.RAMARAO

Divisional Public Relations Officer(I/c)

 9949351594

47

B.NARAYANARAO

Publicity Assistant

48

P.V.V.SATYANARAYANA

Typist

49

R.S.KUMAR

Attender

50

J.SATYAWATHI

Attender

The monthly remuneration received by each of its officers and employees , including the system of compensation as provided in its regulations 4(1)(b)(x) :

 

Sl. No.

Designation

Monthly Remuneration including its composition

Gross

Net

Office of the District Public Relations Officer, Kakinada .

1

Dist. Public Relations Officer

18,814.00

15,624.00

2

Asst. Public Relations Officer

13,217.00

10,457.00

3

Asst. Public Relations Officer

13,217.00

10,457.00

4

Senior Assistant

12,022.00

8,542.00

5

Audio Visual Supervisor

17,900.00

13,915.00

6

Publicity Assistant

17,038.00

14,053.00

7

Publicity Assistant

10,030.00

7,150.00

8

Publicity Assistant

14,298.00

10,038.00

9

Publicity Assistant

11,387.00

7,757.00

10

Publicity Assistant

13,584.00

11,854.00

11

Publicity Assistant

10,235.00

8,005.00

12

Publicity Assistant

13

Typist

7,533.00

5,623.00

14

Driver

6,185.00

5,590.00

15

Record Assistant

9,979.00

8,734.00

16

Attender

8,790.00

7,320.00

17

Attender

9,248.00

6,728.00

18

Attender

9,022.00

8,252.00

19

Attender

9,288.00

7,788.00

20

Attender

5,764.00

5,339.00

21

Attender

5,343.00

4,818.00

22

Attender

5,485.00

4,958.00

23

Attender

5,343.00

4,918.00

24

Attender

4,960.00

4,496.00

25

Attender

26

Attender-cum-Cleaner

5,088.00

4,563.00

27

Watchman

4,960.00

4,750.00

28

Driver

Post Vacant

29

Cleaner

Post Vacant

Office of the Divisional Public Relations Officer, Kakinada

30

Divisional Public Relations Officer

11,912.00

9,392.00

31

Publicity Assistant

32

Typist

12,107.00

8,627.00

33

Attender

4,960.00

4,545.00

34

Attender

4,960.00

4,287.00

Office of the Divisional Public Relations Officer, Peddapuram

35

Divisional Public Relations Officer

36

Publicity Assistant

16,358.00

12,003.00

37

Typist

7,648.00

5,588.00

38

Attender

6,277.00

4,617.00

39

Attender

6,112.00

4,867.00

Office of the Disivisional Public Relations Officer, Rajahmundry

40

Divisional Public Relations Officer

17,063.00

12,858.00

41

Publicity Assistant

9,764.00

6,654.00

42

Typist

7,533.00

6,023.00

43

Attender

8,371.00

6,744.00

44

Attender

5,764.00

5,239.00

45

Attender

8,795.00

7,125.00

Office of the Disivisional Public Relations Officer, Amalapuram

46

Divisional Public Relations Officer

11,236.00

9,031.00

47

Publicity Assistant

16,358.00

12,694.00

48

Typist

7,948.00

6,588.00

49

Attender

7,106.00

5,861.00

50

Attender

5,245.00

4,870.00

The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditure and reports on disbursement made 4(1)(b)(xi):

The Government allocates budget to the Department under Plan and Non-Plan schemes. The commissioner (HOD) allocates budget to the filed offices and different sections of the Commissioner as per requirement.

The manner of execution of subsidy programmes including the amounts allocated and the details of beneficiaries of such programmes. 4(1)(b)(xii):

No such programmes.

Particulars of recipients of concessions, permits or authorizations granted by it 4(1)(b)(xiii) :

  1. Grant-in-aid to press clubs.
  2. To travel in Rail ( 50% concession)
  3. 1/3 rd concession in A.P.S.R.T.C. Buses.
  4. The journalists, who are in dire need and distress are provided financial assistance from Welfare Fund.

Details in respect of the information available to or held by this office reduced in an electronic form. 4(1)(b)(xiv) :

  1. Establishment files
  2. Budget files
  3. Media lists
  4. District General Information

The particulars of facilities available to citizens for obtaining information , including the working hours of a library or reading room , if maintained for public use 4(1)(b)(xv):

Visitors with any problems are welcome between 3 PM and 5 PM on all working days to meet any of the designated officials .

The District Information Center located in the premises of DPRO's office functions from 8 AM to 11.30 AM and from 4 PM to 7 PM on all working days.

The names , designations and other particulars of the Public Information Oficers 4(1)(b)(xvi) :

 

Sl. No.

Name of the office / administrative unit

Name & Designation of PIO

Office Tel: Residence Tel : Fax

Email

1

O/o the District Public Relations Officer, Kakinada

Sri V.Ramanjaneyulu, Dvl. PRO

2379252 (o) 9949351591

dpro_kkd@yahoo.co.in

2

O/o the Divisional Public Relations Officer, Peddapuram

Sri N.Ramarao, Dvl. PRO

9949351592

3

Divisional Public Relations Officer, Amalapuram

Sri N.Ramarao, Dvl. PRO(I/c)

9949351594

4

Divisional Public Relations Officer, Rajahmundry

Sri K.Rama Mohana Rao, PIO

9949351593

Assistant Public Information Officer(s)

Sl. No.

Name of the office / administrative unit

Name & Designation of PIO

Office Tel: Residence Tel : Fax

Email

1

O/o Dist. Public Relations Officer , Kakinada

Smt. K.Saraswathi, APRO

2379252 (O)

2

O/o Divisional Public Relations Officer , Peddapuram

Sri S.Suryanarayana, Typist

3

O/o Divisional Public Relations Officer , Amalapuram

Sri P.V.V. Satyanarayana, Typist

4

O/o Divisional Public Relations Officer, Rajahmundry

Sri KSR Prasad, Typist,

1st Appellate Authorities

Sl. No.

Name of the office / administrative unit

Name & Designation of 1st A.A.

Office Tel: Residence Tel : Fax

Email

1

O/o Dist. Public Relations Officer , Kakinada

Sri K. Jaya Rao,

DPRO, KAKINADA

2379252 (O) 9949351590

2

O/o Divisional Public Relations Officer , Peddapuram

Sri K. Jaya Rao,

DPRO, KAKINADA

2379252 (O) 9949351590

3

O/o Divisional Public Relations Officer , Amalapuram

Sri K. Jaya Rao,

DPRO, KAKINADA

2379252 (O) 9949351590

4

O/o Divisional Public Relations Officer, Rajahmundry

Sri K. Jaya Rao,

DPRO, KAKINADA

2379252 (O) 9949351590

Such other information as may be prescribed and thereafter update these publications every year 4(1)(b)(xvii):

All the information will be updated once in every month.

District Public Relations Officer

East Godavari Dist, Kakinada .