THE RIGHT TO INFORMATION ACT, 2005

OBLIGATIONS OF
PUBLIC AUTHORITIES

 

MANUAL OF AGRICULTURE AND COOPERATION DEPARTMENT
(PUBLISHED IN TERMS OF SECTIONS 4(1)(b)
OF R.T.I. ACT, 2005)

 

AGRI. & COOP. DEPARTMENT
A.P.SECRETARIAT,
HYDERABAD,
ANDHRA PRADESH


Chapter-I

INTRODUCTION


The Right to Information Act '2005 is an Act to provide for setting out the practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, the constitution of a Central Information Commission and State Information Commissions and for matters connected therewith or incidental thereto.

            Subject to the provisions of the Act, all citizens shall have the right to information and Sec.4(1)(b) of the Act casts an obligation on each public authority to publish a manual on the functioning of each department.

This manual gives  a comprehensive idea about the particulars, functions of the A&C dept  and also the powers and duties of the employees including the channels of supervision and accountability.

This manual contains 15 chapters in all  which gives  information about the functioning of the A&C department in a nut shell.


           

Chapter 2
Organisation, Functions and Duties
(Section 4 (1)(b)(i)

           

Sl. No.

Name of the Organisation

Address

Functions

Duties

1

Agriculture and Cooperation Department

A.P. Secretariat,

Andhra Pradesh,

Hyderabad

The matters relating to Agriculture, Cooperation, Marketing, Horticulture and Sericulture are dealt in the Department

The Agriculture and Cooperation Department is one of the departments in A.P. Secretariat.The subjects that are to be dealt in each department of Secretariat are specified by G.A. (AR&T) Department from time to time.The matters relating to the Departments Agriculture, Cooperation, Marketing, Horticulture and Sericulture are dealt in this department.

The Agriculture, Cooperation,Marketing, Horticulture and Sericulture Wings in Agri. & Coop. Dept. deals with all service matters / Court Cases / All Financial matters including schemes of State and Central / Legislative matters / Welfare measures.

The organistion of Agriculture and Cooperation Department is on the same lines of other Secretariat departments as prescribed in Secretariat Office Manual.The hierarchical pattern of Officers of Agriculture and Cooperation Department is as Annexed.

           


Chapter-3
POWERS AND Duties of Officers and Employees
(Section 4(1)(b)(ii)


3.1 Please provide details of the powers and duties of Officers and Employees of the authority by designation as follows:-

Sl. No.

Name of the Officer/employee

Sri

Designation

Duties allotted

Powers

1

2

3

4

5

1.

Dr.C.V.S.K. Sarma, I.A.S.,

Principal Secretary to Govt. (Agri.)

The Principal Secretary to Government is responsible for the careful observance of the Business Rules and Secretariat Instructions in the transaction of business in his Department.He exercise general supervision and control over the staff under him and is responsible for seeing that the members of the staff do the work allotted to them efficiently and expeditiously.It is his duty to take efficient steps for the prompt dispatch of business in the department in Agriculture wing.

As envisaged in Business Rules.

2

Sri G. Sudhir, I.A.S.,

Principal Secretary to Govt. (Coop.)

Same as above in Cooperation and Marketing wings.

As envisaged in Business Rules.

3

Sri D.K. Panwar, I.A.S.,

A.P.C. & Principal Secretary to Govt. Agriculture Technology Mission

Same as above in Sericulture and Horticulture wings.

As envisaged in Business Rules.

4

Sri M. Sudhakar, I.F.S.,

Addl. Secretary to Government

The Additional Secretary, Joint Secretary and the Dy. Secretary occupies a position almost identical with that of Secretary in regard to subjects allotted to him and can send cases for orders direct to the Minister or to the Governor.He exercises also the functions of an Assistant Secretary as described in the next paragraph.The Prl. Secy. / Secy. of the Department remains responsible for the subjects allotted to the Addl. Joint or Deputy Secretary.The latter consults the Principal Secy. / Secy. on case dealing with important questions of principal or any other cases which he considers to be of special importance.

As envisaged in Business Rules.

5

Sri V.N. Vishnu, I.A.S.,

Joint Secretary to Government

As envisaged in Business Rules.

6

Sri K. Ramachandra Reddy

Dy. Secretary to Government

 

7

Sri A. Narsimha Chary

Asst. Secretary to Govt. (O.P)

The Assistant Secretary also exercise control over the Sections Placed in his charge with regard to dispatch of business and in regard to discipline.

 

8

Sri Datta Thorat

Asst. Secretary to Govt. (F.P)

9

Sri R. Jaypal Rao

Asst. Secretary to Govt. - I (Coop.)

10

Sri G. Srinivasa Rao

Asst. Secretary to Govt. - II (Coop)

11

Sri C. Sree Raju

Asst. Secretary to Govt. (Vig.)

12

Sri T. Nageswara Rao

Asst. Secretary to Govt. (Horti.)

13

Section Officers

The Section Officer is In-charge of a Section in the Department.Two Assistant Section Officers assist him.He is responsible forall files relating to the subjects allotted to the Assistant Section Officers under him.He is directly responsible to the officers under whom he works for the efficient and expeditious dispatchof business in all stages in his Section.The Training of the Assistant Section Officers under him is one of his principal functions.He himself under take to deal with the more difficult or important papers.He is not expected to express his views or to suggest what orders should be passed on a case when there is clear precedent or the case is of a routine nature.He should maintain a discipline in his Sections.

 

14

Assistant Section Officers

The main duties of Assistant Section Officer in a Section are to reference the communications properly and to assist the Section Officer in dealing with cases relating to his Section.He is expected to do work of a routine and mechanical nature such as maintaining the prescribed Registers typing drafts, fair copying, dispatching and indexing.

 

15

Stenographers

The Stenographers working as Private Secretaries to Principal Secretary/ Secretary to Government do shorthand work for them. The Stenographers working for Additional Secretary/Joint Secretary/Deputy Secretary to do shorthand work to them and such other items of work as are entrusted to them.

 



ORGANOGRAM:

Secretariat (State Level) (Principal Secretary to Government)

H.O.D.s
    1. Agriculture
    2. Commissisoner of Sericulture
    3. Commissioner of Horticulture
    4. Commissioner for Cooperation & Registrar of Cooperative Socities
    5. Commissioner of Marketing





Sl. No.

Name of the section

Name of the Section Officer

Names of the A.S.Os.,

1

Horticulture

P. Venkat Reddy

Smt. M.V. PadmavathiASO- I

Smt. Y. Ramana KumariASO-II

2

Sericulture

B. Narsing Rao

Vacant ASO- I

Smt. T.V. M. LakshmiASO-II




Sl. No.

Name of the section

Name of the Section Officer

Names of the A.S.Os.,

1

Coop.I

M.V. Ravichandra Kumar

VACANT(FAC)ASO- I

Smt. B. SakuntalaASO-II

2

Coop.II

M. Sanjeeva Rao

Sri G. Obaiah ASO- I

Smt. Y. ParvathiASO-II

3

Coop.III

C. Parandhamulu

Sri Sajjad AliASO- I

VACANT (FAC)ASO-II

4

Coop.IV

Y. Naga Laxmi

VACANT (FAC)ASO- I

Smt. A. PadmavathammaASO-II

5

Coop.V

T. Nissar Ahmed

Harish Chndra SahuASO- I

M.V. Ramana RaoASO-II

6

Coop.VI

P. Bala Krishna

S. SuvaranalathaASO-I

D. Anil Kumar(O.D)

7

Coop.VII

B.N. Raju

Mahboob Basha ASO-I

8

Mktg.I

Smt. P. Girija

Sri M. Dora SwamyA SO-I

VACANT- (FAC)ASO-II

9

Mktg.II

G. Uma Sankar

G. UmamaheswariASO-I

VACANT - (FAC)ASO-II

10

Mktg.III

P. Iliyas Ali Khan

Sri P. Chandrasekhar ReddyASO-I

K. Balachandra GoudASO-II

11

Vig.II

G.S. Prakasa Rao

M. Srinivasa RaoASO-I

D. Suresh BabuASO-II

12

Vig.III

Sri K. Babu Rao

 

VACANTASO-I

 




Chapter 4
Procedure Followed in Decision-making Process
[Section 4(1) (b) (iii)]


Activity

Description

Decision making process

Designation of final decision making authority

   

The procedure followed in the decision makingis common to all departments including Agriculture Department as prescribed in Business Rules and Secretariat Instructions Published by General Administration (Cabinet/IC) Department. These rules and instructions are amended from time to time by General Administration (Cabinet/IC) Department .

  The proposals of the Heads of the Departments under control of Agriculture Department usedto received in Tappal Section.On receipt of the same the Tappal clerk gives Tappal Number and keep all Tappal papers in a separate Tappal Book and send them to the officers concerned.On perusal of Tappal by the concerned officers, they will be sent back to the concerned sections.The concerned Asst. Section Officer make an entry in the personal register and put up the same in the shape of a file with relevant extracts of Acts and rules and submit the file to the concerned Section Officer.The Section Officer scrutinizes the file and writeshis remarks, and passeson the file to the concerned Assistant Secretary.The Assistant Secretary scrutinizes the file and passes on the file to the Principal Secretary through the concerned Additional Secretary/Deputy Secretary /Joint Secretary as the case may be.



Chapter 5
Norms set for the Discharge of Functions
[Section 4(1)(b)(iv)]


Sl.No.

Function/service

Norms/standards of

The norms for the discharge of functions of each department are also defined in both Secretariat Office Manual and Business Rules.

  The usual Officer hours are from 10.30. AM to 5-00 PM.

  The Service delivery time frame for the services rendered by the Department are givenbelow :-

                1. Routine matters:3 DAYS

                2. Other than routine matters:10 DAYS( Ex:Policy decision files)

            3. Reference / Letters from Others Departments :

            Routine Matters:

            3 DAYS( Ex. U.O. Note and Files)

            Other than Routine matters:7 DAYS(Ex. Policy Decision files)


Chapter-6
Rules, Regulations, Instructions, Manual and Records, for Discharging Functions
Discharging Functions
[Section 4(1)(b)(v)] & (vi)]


Sl.

No.

Description

Gist of contents

Price of the publication if priced

Rules & Regulations/Instructions/Manuals/Records

1

 

Besides the common rules for administrative / financial matters as prescribed by GAD/Fin department, the following Acts and Rules are held for official use.

(i) A.P. Cooperative societies Manual including all Acts.

(ii) A.P. Cooperative societies Rules, 1964

(iii) A.P. Cooperative societies Act, 1964

(iv) A.P. Mutual Aided Coop Societies Act, 1995.

(v) A.P. Agricultural Markets Act, 1966

(vi) A.P. (Agricultural Produce and Livestock) Markets Manual

(vii) The Fertilizer Control Order

(viii) The Insecticide Act and Rules

(ix) TheSeed Act and rules

(x) A.P. State Oil Palm Act

(xi) A.P. State Sericulture Rules

(xii) A.P. Bio Fertilizers Act

(xiii) A.P. C.M.F service Rules

(xiv) A.P. Agricultural Service Rules

(xv) Fundamental Rules

(xvi) State and Subordinate Service Rules

(xvii) Secretariat Office Manual

(xviii) A.P.C.C.& A Rules

(xix) Conduct Rules

(xx) Leave Rules

(xxi) A.P. Revised Pension Rules .

 

 

 

 

 

 

 

 


Chapter 7
Categories of Documents held by the Public Authority under its Control
[Section 4(1)(b) vi]


Sl.No.

Category of document

Title of the document

Designation and address of the custodian (held by / under the control of whom)

 

1.       Government Order (Miscellaneous)

2.       Government Order (Routine)

3.       Memo.

4.       Letter

5.       U.O. Note

6.       Office Order(Miscellaneous)

7.       Office Order (Routine)

8.       Endorsement

9.       D.O. Letter



Chapter 8
Arrangement for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of Policy or implementation thereof

[Section 4(1)(b)(vii)


Sl.

No.

Function/service

Arrangements for consultation with or representation of public in relations with policy formulation

Arrangements for consultation with or representation of public in relations with policy implementation.

The public who are aggrievedin the delay of issue of order at Government Level may approach any Officerfrom and abovethe rank of Assistant Secretary to Government.The department's staffare not allowedto entertain any visitors who come for their personal work.

Therefore, the consultation with public representation is not relevantto Secretariat departmentsin General and Agriculture and Cooperation Department in particular.



Chapter 9
Boards, Councils, Committees and other Bodies
Constituted as part of Public Authority
[Section 4(1)(b) viii]


Name of the Board, Council, Committee etc.

Composition

Powers & Functions

Whether its Meetings open to Public/Minutes of its meetings accessible for Public

The constitution of boards and councils and committees that are relevant to the public is un-common for the departments in Secretariat including Agriculture and Cooperation Department, since the business carried out in Secretariat is not directly meant for public.The policies will be decided are placed before legislature and after they transfer into Acts, the Heads of Departments under the administrative control of different departments in Secretariat give directions for the subordinate offices for implementation, overseeing and monitoring.

The Secretariat is merely confined in policy making and overseeing of the administration of the State through Heads of Departments and hence it is not directly related to the public.



Chapter 10
Directory of Officers and Employees
[Section 4(1)(b)(ix)]

Name of office /administrative unit

Name, Designation & Address of Officer/Employee

 

Office Tel:

Name

Designation

Address

Agri. & Coop. Department

A.P. Secretariat,

Hyderabad .

Sri D.K. Panwar, IAS.,,

Principal Secretary to Govt. (Agri.)

D- Block 1st Floor, Room No.270 A A.P. Secretariat

23452269

234570862298

23319596 (R)

 

Sri D.K. Panwar

IAS.,

A.P.C & Principal Secretary to Govt. (Agri.)

D- Block

1st Floor,

Room No.262 A

A.P. Secretariat

23452263

Sri G. Sudhir,IAS.,,

Principal Secretary to Govt. (Agri.)

D- Block

1st Floor,

Room No.252 A

A.P. Secretariat

23451798

234517982538

24549897 (R)

Sri M. Sudhakar

Addl. Secretary to Govt. (Agri.)

D- Block

1st Floor,

Room No.257 A

A.P. Secretariat

23456566

2417

9849905670

Sri V.N. Vishnu

Joint Secretary to Govt. (Agri.)

D- Block

1st Floor,

Room No.265 A

A.P. Secretariat

23455543

2830

9849905672

Sri K. Ramachandra Reddy

Deputy Secretary to Govt. (Agri.)

D- Block

1st Floor,

Room No.268 A

A.P. Secretariat

23454305

2563

9849905671

Sri S. Mula Swamy

Asst. Secretary to Govt. (Mktg.)

D- Block

1st Floor,

Hall

A.P. Secretariat

2475

Sri T. Nageswara Rao

Asst. Secretary to Govt. (Horti.)

D- Block

1st Floor,

Hall

A.P. Secretariat

2389

Sri B. Jayapal Rao

Asst. Secretary to Govt. (Mktg.)

D- Block

1st Floor,

Hall

A.P. Secretariat

2844

Sri G. Srinivasa Rao

Asst. Secretary to Govt. (Mktg.)

D- Block

1st Floor, Hall

A.P. Secretariat

2564

Sri A. Narsimha Chary

Asst. Secretary to Govt. (Agri.)

D- Block

1st Floor,

Room No.266-A

A.P. Secretariat

2839

Sri Datta Thorat

Asst. Secretary to Govt. (Agri.)

D- Block

1st Floor,

Room No.266-A

A.P. Secretariat

2839

Sri C. Sree Raju

Asst. Secretary to Govt. (Mktg.)

D- Block

1st Floor,

Room. No.264-A

A.P. Secretariat

2422

M. Sanjeeva Rao

Section Officer

G. Yadaiah

Section Officer

P. Venkat Reddy

Section Officer

P. Usha

Section Officer

P. simhachalam

Section Officer

Iliya Ali Khan

Section Officer

T. Nisar Ahmed

Section Officer

M.V. Ravichandra Kumar

Section Officer

C. Prandhamulu

Section Officer

N. Subrahmnayam

Section Officer

B.N. Raju

Section Officer

Y. Naga Lakshmi

Section Officer

T. Jaya Sree

Section Officer

P. Balakrishna

Section Officer

M. Lalitha

Section Officer

B. Narsing Rao

Section Officer

G.S. Prakasa Rao

Section Officer

D. Sita Ramana

Section Officer

P. Girija

Section Officer

K. Babu Rao

Section Officer

M. Amruthavalli

Section Officer

G. Umasankar

Section Officer

Y.V. Naga Raju

Section Officer

M. Doraswamy

Section Officer

D. Sesha Thalpa Sai

P.S. to Secretary to Government

Y.V. Hanumantha Rao

P.S. to Secretary to Government

T.R.B.G. Ganga Raju

P.S. to Secretary to Government.

Y. Baby Sarojini

S.C. Steno

P. Rangacharyulu

Senior Steno

K. Vijaya Bhasker

Senior Steno

Ch. Sreenivasulu

Senior Steno

D. Venkatewsarlu

Asst. Section Officer

D.V. Suresh Babu

Asst. Section Officer

M.V.M. Chandra Kumar

Asst. Section Officer

Harsichandra Sahu

Asst. Section Officer

M.V. Padmavathi

Asst. Section Officer

Syed Arif

Asst. Section Officer

V. Vijaya Lakshmi

Asst. Section Officer

P. Rajkumar Gupta

Asst. Section Officer

R. Malleswara Rao

Asst. Section Officer

K.V. Krishnaiah

Asst. Section Officer

K. Hemamalini

Asst. Section Officer

K. Satyanarayana

Asst. Section Officer

S. Suvarnalatha

Asst. Section Officer

B. Venkateswara Rao

Asst. Section Officer

Sajjad Ali

Asst. Section Officer

P. Prasanna Lakshmi

Asst. Section Officer

M.V. Ramana Rao

Asst. Section Officer

D. Suneetha

Asst. Section Officer

G. Umamaheswari

Asst. Section Officer

Ch. Durga Prasad

Asst. Section Officer

Ch. Kamala Kumari

Asst. Section Officer

P. Sarada

Asst. Section Officer

Y. Parvathi

Asst. Section Officer

A. Balachandra Goud

Asst. Section Officer

A. Padmavathamma

Asst. Section Officer

B. Sakuntala

Asst. Section Officer

Y. Ramana Kumari

Asst. Section Officer

G. Satyanarayana

Asst. Section Officer

M. Sreenivasa Rao

Asst. Section Officer

J.R.K. Sastry

Asst. Section Officer

M. Raghu

Asst. Section Officer

D. Ramesh Babu

Asst. Section Officer

S. Krishna Murthy

Asst. Section Officer

M. Mahboob Basha

Asst. Section Officer

T.V.M. Lakshmi

Asst. Section Officer

N. Mani Kumari

Asst. Section Officer

G. Obaiah

Asst. Section Officer

P. Chandrasekhar Reddy

Asst. Section Officer

V. Venkateswarlu

Assistant

M. Yadaiah

Assistant

T. Mallesh

Assistant

A. Rahim Khan

Driver

T. Venkateswarlu

Driver

Khaja Habeebuddin

Driver

Shaik Imamuddin

Record Assistant

N. Laxman

Record Assistant

A.H. Qureshi

Record Assistant

K. Sadanand

Record Assistant

Md. Ghouse

Roneo Assistant

A. Satyanarayna

Roneo Assistant

Sd. Ahmed Ali

Jamedar

K. Vijaya Kumar

Jamedar

Shaik Mumtaz Ali

Jamedar

A. Anjaiah

Jamedar

P. Yadaiah

Jamedar

Sevia Naik

Daffedar

Anwar Unnisa Begum

Attender

L. Ramulu

Attender

R. Kistaiah

Attender

T.V.V. Satyanarayana

Attender

T.V.S.K. Rangacharyulu

Attender

G. Manohar Rao

Attender

M. Tejananda Kumar

Attender

N. Srinivasa Chary

Attender

B. Yellaiah

Attender

J. Bagyalakshmi

Attender

 

C. Narsing Rao

Attender

K. Balakrishna

Attender

V. Veera swamy

Attender

D. Jyothi

Attender

P. Symon

Attender

E. Narahari

Attender

G. Umamaheswar

Attender

Nasir Ahmed

Attender

M.A. Rahim

Cycle Messenger

Md. Imtiyazuddin Khan

Cycle Messenger



Chapter 11
Directory of Officers and Employees
[Section 4(1)(b)(x)


Sl.

No.

Designation

Monthly Remuneration including its composition

Rs.

System of compensation to determine Remuneration as given in regulation

1

Principal Secretary to Govt.(Agri.)

50,221/-

2

Principal Secretary to Govt.(Coop. & Mktg.)

50,221/-

3

A.P.C. & Principal Secretary to Govt..

Vacant

4

Addl. Secretary to Govt.

41,040/-

4

Joint Secretary to Govt.

30,310/-

5

Dy. Secretary to Govt.

23,497/-

6

Asst. Secretary to Govt. (Agri.)

22,045/-

7

Asst. Secretary to Govt. (F.P.)

21,594/-

8

Asst. Secretary to Govt.-I(Coop.)

18,142/-

9

Asst. Secretary to Govt.-II(Coop)

17,659/-

10

Asst. Secretary to Govt. (Mktg.)

22,065/-

11

Asst. Secretary to Govt. (Vig.)

22,065/-

12

Asst. Secretary to Govt. (Horti)

22,085/-

 

Section Officers (24)

4,73,075/-

 

 

P.S. to Secretary to Government (3)

60,988/-/-

S.C. Steno (1)

18,385/-

Asst. Section Officer (37)

4,46,880/-

DR &T Assistants(3)

36,188/-/-

Drivers (3)

29,602/-

Record Assistants (4)

42,266/-

Roneo Assistant (2)

19,989/-

Jamedar (5)

49,940/-

Dafadar (1)

9,579/-

Attenders (19)

1,48,312/-

Cycle Orderly (2)

15,590/-



Chapter 12
Budget Allocated to Each Agency including Plans etc.
[Section 4(1)(b)xi]


Agency

Plan/Programme/Scheme/Project/

Activity/Purpose for which budget is allocated

Proposed expenditure

Expected Outcomes

Report on disbursements made or where such details are available (web site, reports, notice board etc.)

 

Non Plan :2,05,74,456/-



Agency

Plan/Programme/Scheme/Project/

Activity/Purpose for which budget is allocated

Amount released:

Last year

Amount spent last year

Budget allocated current year

Budget released current year

 

- Nil -



Chapter 13
Manner of Execution of Subsidy Programmes
[Section 4 (1)(b)xii]



Name of programme/activity

Nature/scale of subsidy

Eligibility criteria for grant of subsidy

Designation of officer to grant subsidy

 

 

 

 

 

-         Nil -

-          



Name of programme/activity

Application Procedure

Sanction Procedure

Disbursement procedure

 

 

 

 

 

-         Nil -

-          



Chapter 14
Particulars of Recipients of Concessions, Permit or Authorization Granted by the Public Authority
[Section 4 (1)(b)xiii]

Institutional Beneficiaries

Name ofprogramme/scheme

Sl.No.

Name & Address of recipientinstitutions

Nature/quantum of benefit granted

Date of grant

Name & Designation of grantingauthority

 

 

 

 

 

 

-Nil -

 

Name ofprogramme/scheme

Sl.No.

Name & Address of recipientinstitutions

Nature/quantum of benefit granted

Date of grant

Name & Designation of grantingauthority

 

 

 

 

 

 

-Nil -

 

IndividualBeneficiaries

 

 

Sl.No.

Name & Address of recipientbeneficiaries

Nature/quantum of benefit granted

Date of grant

Name & Designation of grantingauthority

 

 

 

 

 

 

-Nil -

 

Name ofprogramme/scheme

Sl.No.

Name & Address of recipientinstitutions

Nature/quantum of benefit granted

Date of grant

Name & Designation of grantingauthority

 

 

 

 

 

 

-Nil -

 

 

Chapter 15

Information Available in Electronic Form

[Section 4(1)(b) xiv]

 

Electronic format

Description (siteaddress/location where available etc.)

Contents or title

Designation andaddress of the custodian of Information (held by whom ?)

A.P. On line facility isavailable for Home Dept.

The Departmental information isavailable in the following website:-

www.aponline.gov.in

 

IT & C Dept.