RIGHT TO INFORMATION ACT, 2005 OBLIGATIONS OF PUBLIC AUTHORITIES   MANUAL OF AGRICULTURE AND COOPERATION DEPARTMENT (PUBLISHED IN TERMS OF SECTIONS 4(1)(b) OF R.T.I. ACT, 2005)   AGRI. & COOP. DEPARTMENT A.P.SECRETARIAT, HYDERABAD, ANDHRA PRADESH Chapter-I INTRODUCTION The Right to Information Act '2005 is an Act to provide for setting out the practical regime of right to information for citizens to secure access to information under the control of public authorities, in order to promote transparency and accountability in the working of every public authority, the constitution of a Central Information Commission and State Information Commissions and for matters connected therewith or incidental thereto.             Subject to the provisions of the Act, all citizens shall have the right to information and Sec.4(1)(b) of the Act casts an obligation on each public authority to publish a manual on the functioning of each department. This manual gives  a comprehensive idea about the particulars, functions of the A&C dept  and also the powers and duties of the employees including the channels of supervision and accountability. This manual contains 15 chapters in all  which gives  information about the functioning of the A&C department in a nut shell.             Chapter 2 Organisation, Functions and Duties (Section 4 (1)(b)(i)             Sl. No. Name of the Organisation Address Functions Duties 1 Agriculture and Cooperation Department A.P. Secretariat, Andhra Pradesh, Hyderabad The matters relating to Agriculture, Cooperation, Marketing, Horticulture and Sericulture are dealt in the Department The Agriculture and Cooperation Department is one of the departments in A.P. Secretariat.The subjects that are to be dealt in each department of Secretariat are specified by G.A. (AR&T) Department from time to time.The matters relating to the Departments Agriculture, Cooperation, Marketing, Horticulture and Sericulture are dealt in this department. The Agriculture, Cooperation,Marketing, Horticulture and Sericulture Wings in Agri. & Coop. Dept. deals with all service matters / Court Cases / All Financial matters including schemes of State and Central / Legislative matters / Welfare measures. The organistion of Agriculture and Cooperation Department is on the same lines of other Secretariat departments as prescribed in Secretariat Office Manual.The hierarchical pattern of Officers of Agriculture and Cooperation Department is as Annexed.             Chapter-3 POWERS AND Duties of Officers and Employees (Section 4(1)(b)(ii) 3.1 Please provide details of the powers and duties of Officers and Employees of the authority by designation as follows:- Sl. No. Name of the Officer/employee Sri Designation Duties allotted Powers 1 2 3 4 5 1. Dr.C.V.S.K. Sarma, I.A.S., Principal Secretary to Govt. (Agri.) The Principal Secretary to Government is responsible for the careful observance of the Business Rules and Secretariat Instructions in the transaction of business in his Department.He exercise general supervision and control over the staff under him and is responsible for seeing that the members of the staff do the work allotted to them efficiently and expeditiously.It is his duty to take efficient steps for the prompt dispatch of business in the department in Agriculture wing. As envisaged in Business Rules. 2 Sri G. Sudhir, I.A.S., Principal Secretary to Govt. (Coop.) Same as above in Cooperation and Marketing wings. As envisaged in Business Rules. 3 Sri D.K. Panwar, I.A.S., A.P.C. & Principal Secretary to Govt. Agriculture Technology Mission Same as above in Sericulture and Horticulture wings. As envisaged in Business Rules. 4 Sri M. Sudhakar, I.F.S., Addl. Secretary to Government The Additional Secretary, Joint Secretary and the Dy. Secretary occupies a position almost identical with that of Secretary in regard to subjects allotted to him and can send cases for orders direct to the Minister or to the Governor.He exercises also the functions of an Assistant Secretary as described in the next paragraph.The Prl. Secy. / Secy. of the Department remains responsible for the subjects allotted to the Addl. Joint or Deputy Secretary.The latter consults the Principal Secy. / Secy. on case dealing with important questions of principal or any other cases which he considers to be of special importance. As envisaged in Business Rules. 5 Sri V.N. Vishnu, I.A.S., Joint Secretary to Government As envisaged in Business Rules. 6 Sri K. Ramachandra Reddy Dy. Secretary to Government   7 Sri A. Narsimha Chary Asst. Secretary to Govt. (O.P) The Assistant Secretary also exercise control over the Sections Placed in his charge with regard to dispatch of business and in regard to discipline.   8 Sri Datta Thorat Asst. Secretary to Govt. (F.P) 9 Sri R. Jaypal Rao Asst. Secretary to Govt. - I (Coop.) 10 Sri G. Srinivasa Rao Asst. Secretary to Govt. - II (Coop) 11 Sri C. Sree Raju Asst. Secretary to Govt. (Vig.) 12 Sri T. Nageswara Rao Asst. Secretary to Govt. (Horti.) 13 Section Officers The Section Officer is In-charge of a Section in the Department.Two Assistant Section Officers assist him.He is responsible forall files relating to the subjects allotted to the Assistant Section Officers under him.He is directly responsible to the officers under whom he works for the efficient and expeditious dispatchof business in all stages in his Section.The Training of the Assistant Section Officers under him is one of his principal functions.He himself under take to deal with the more difficult or important papers.He is not expected to express his views or to suggest what orders should be passed on a case when there is clear precedent or the case is of a routine nature.He should maintain a discipline in his Sections.   14 Assistant Section Officers The main duties of Assistant Section Officer in a Section are to reference the communications properly and to assist the Section Officer in dealing with cases relating to his Section.He is expected to do work of a routine and mechanical nature such as maintaining the prescribed Registers typing drafts, fair copying, dispatching and indexing.   15 Stenographers The Stenographers working as Private Secretaries to Principal Secretary/ Secretary to Government do shorthand work for them. The Stenographers working for Additional Secretary/Joint Secretary/Deputy Secretary to do shorthand work to them and such other items of work as are entrusted to them.   ORGANOGRAM: Secretariat (State Level) (Principal Secretary to Government) H.O.D.s Agriculture Commissisoner of Sericulture Commissioner of Horticulture Commissioner for Cooperation & Registrar of Cooperative Socities Commissioner of Marketing Sl. No. Name of the section Name of the Section Officer Names of the A.S.Os., 1 Horticulture P. Venkat Reddy Smt. M.V. PadmavathiASO- I Smt. Y. Ramana KumariASO-II 2 Sericulture B. Narsing Rao Vacant ASO- I Smt. T.V. M. LakshmiASO-II Sl. No. Name of the section Name of the Section Officer Names of the A.S.Os., 1 Coop.I M.V. Ravichandra Kumar VACANT(FAC)ASO- I Smt. B. SakuntalaASO-II 2 Coop.II M. Sanjeeva Rao Sri G. Obaiah ASO- I Smt. Y. ParvathiASO-II 3 Coop.III C. Parandhamulu Sri Sajjad AliASO- I VACANT (FAC)ASO-II 4 Coop.IV Y. Naga Laxmi VACANT (FAC)ASO- I Smt. A. PadmavathammaASO-II 5 Coop.V T. Nissar Ahmed Harish Chndra SahuASO- I M.V. Ramana RaoASO-II 6 Coop.VI P. Bala Krishna S. SuvaranalathaASO-I D. Anil Kumar(O.D) 7 Coop.VII B.N. Raju Mahboob Basha ASO-I 8 Mktg.I Smt. P. Girija Sri M. Dora SwamyA SO-I VACANT- (FAC)ASO-II 9 Mktg.II G. Uma Sankar G. UmamaheswariASO-I VACANT - (FAC)ASO-II 10 Mktg.III P. Iliyas Ali Khan Sri P. Chandrasekhar ReddyASO-I K. Balachandra GoudASO-II 11 Vig.II G.S. Prakasa Rao M. Srinivasa RaoASO-I D. Suresh BabuASO-II 12 Vig.III Sri K. Babu Rao   VACANTASO-I   Chapter 4 Procedure Followed in Decision-making Process [Section 4(1) (b) (iii)] Activity Description Decision making process Designation of final decision making authority     The procedure followed in the decision makingis common to all departments including Agriculture Department as prescribed in Business Rules and Secretariat Instructions Published by General Administration (Cabinet/IC) Department. These rules and instructions are amended from time to time by General Administration (Cabinet/IC) Department .   The proposals of the Heads of the Departments under control of Agriculture Department usedto received in Tappal Section.On receipt of the same the Tappal clerk gives Tappal Number and keep all Tappal papers in a separate Tappal Book and send them to the officers concerned.On perusal of Tappal by the concerned officers, they will be sent back to the concerned sections.The concerned Asst. Section Officer make an entry in the personal register and put up the same in the shape of a file with relevant extracts of Acts and rules and submit the file to the concerned Section Officer.The Section Officer scrutinizes the file and writeshis remarks, and passeson the file to the concerned Assistant Secretary.The Assistant Secretary scrutinizes the file and passes on the file to the Principal Secretary through the concerned Additional Secretary/Deputy Secretary /Joint Secretary as the case may be. Chapter 5 Norms set for the Discharge of Functions [Section 4(1)(b)(iv)] Sl.No. Function/service Norms/standards of The norms for the discharge of functions of each department are also defined in both Secretariat Office Manual and Business Rules.   The usual Officer hours are from 10.30. AM to 5-00 PM.   The Service delivery time frame for the services rendered by the Department are givenbelow :-                 1. Routine matters:3 DAYS                 2. Other than routine matters:10 DAYS( Ex:Policy decision files)             3. Reference / Letters from Others Departments :             Routine Matters:             3 DAYS( Ex. U.O. Note and Files)             Other than Routine matters:7 DAYS(Ex. Policy Decision files) Chapter-6 Rules, Regulations, Instructions, Manual and Records, for Discharging Functions Discharging Functions [Section 4(1)(b)(v)] & (vi)] Sl. No. Description Gist of contents Price of the publication if priced Rules & Regulations/Instructions/Manuals/Records 1   Besides the common rules for administrative / financial matters as prescribed by GAD/Fin department, the following Acts and Rules are held for official use. (i) A.P. Cooperative societies Manual including all Acts. (ii) A.P. Cooperative societies Rules, 1964 (iii) A.P. Cooperative societies Act, 1964 (iv) A.P. Mutual Aided Coop Societies Act, 1995. (v) A.P. Agricultural Markets Act, 1966 (vi) A.P. (Agricultural Produce and Livestock) Markets Manual (vii) The Fertilizer Control Order (viii) The Insecticide Act and Rules (ix) TheSeed Act and rules (x) A.P. State Oil Palm Act (xi) A.P. State Sericulture Rules (xii) A.P. Bio Fertilizers Act (xiii) A.P. C.M.F service Rules (xiv) A.P. Agricultural Service Rules (xv) Fundamental Rules (xvi) State and Subordinate Service Rules (xvii) Secretariat Office Manual (xviii) A.P.C.C.& A Rules (xix) Conduct Rules (xx) Leave Rules (xxi) A.P. Revised Pension Rules .                 Chapter 7 Categories of Documents held by the Public Authority under its Control [Section 4(1)(b) vi] Sl.No. Category of document Title of the document Designation and address of the custodian (held by / under the control of whom)   1.       Government Order (Miscellaneous) 2.       Government Order (Routine) 3.       Memo. 4.       Letter 5.       U.O. Note 6.       Office Order(Miscellaneous) 7.       Office Order (Routine) 8.       Endorsement 9.       D.O. Letter Chapter 8 Arrangement for Consultation with, or Representation by, the Members of the Public in relation to the Formulation of Policy or implementation thereof [Section 4(1)(b)(vii) Sl. No. Function/service Arrangements for consultation with or representation of public in relations with policy formulation Arrangements for consultation with or representation of public in relations with policy implementation. The public who are aggrievedin the delay of issue of order at Government Level may approach any Officerfrom and abovethe rank of Assistant Secretary to Government.The department's staffare not allowedto entertain any visitors who come for their personal work. Therefore, the consultation with public representation is not relevantto Secretariat departmentsin General and Agriculture and Cooperation Department in particular. Chapter 9 Boards, Councils, Committees and other Bodies Constituted as part of Public Authority [Section 4(1)(b) viii] Name of the Board, Council, Committee etc. Composition Powers & Functions Whether its Meetings open to Public/Minutes of its meetings accessible for Public The constitution of boards and councils and committees that are relevant to the public is un-common for the departments in Secretariat including Agriculture and Cooperation Department, since the business carried out in Secretariat is not directly meant for public.The policies will be decided are placed before legislature and after they transfer into Acts, the Heads of Departments under the administrative control of different departments in Secretariat give directions for the subordinate offices for implementation, overseeing and monitoring. The Secretariat is merely confined in policy making and overseeing of the administration of the State through Heads of Departments and hence it is not directly related to the public. Chapter 10 Directory of Officers and Employees [Section 4(1)(b)(ix)] Name of office /administrative unit Name, Designation & Address of Officer/Employee   Office Tel: Name Designation Address Agri. & Coop. Department A.P. Secretariat, Hyderabad . Sri D.K. Panwar, IAS.,, Principal Secretary to Govt. (Agri.) D- Block 1st Floor, Room No.270 A A.P. Secretariat 23452269 234570862298 23319596 (R)   Sri D.K. Panwar IAS., A.P.C & Principal Secretary to Govt. (Agri.) D- Block 1st Floor, Room No.262 A A.P. Secretariat 23452263 Sri G. Sudhir,IAS.,, Principal Secretary to Govt. (Agri.) D- Block 1st Floor, Room No.252 A A.P. Secretariat 23451798 234517982538 24549897 (R) Sri M. Sudhakar Addl. Secretary to Govt. (Agri.) D- Block 1st Floor, Room No.257 A A.P. Secretariat 23456566 2417 9849905670 Sri V.N. Vishnu Joint Secretary to Govt. (Agri.) D- Block 1st Floor, Room No.265 A A.P. Secretariat 23455543 2830 9849905672 Sri K. Ramachandra Reddy Deputy Secretary to Govt. (Agri.) D- Block 1st Floor, Room No.268 A A.P. Secretariat 23454305 2563 9849905671 Sri S. Mula Swamy Asst. Secretary to Govt. (Mktg.) D- Block 1st Floor, Hall A.P. Secretariat 2475 Sri T. Nageswara Rao Asst. Secretary to Govt. (Horti.) D- Block 1st Floor, Hall A.P. Secretariat 2389 Sri B. Jayapal Rao Asst. Secretary to Govt. (Mktg.) D- Block 1st Floor, Hall A.P. Secretariat 2844 Sri G. Srinivasa Rao Asst. Secretary to Govt. (Mktg.) D- Block 1st Floor, Hall A.P. Secretariat 2564 Sri A. Narsimha Chary Asst. Secretary to Govt. (Agri.) D- Block 1st Floor, Room No.266-A A.P. Secretariat 2839 Sri Datta Thorat Asst. Secretary to Govt. (Agri.) D- Block 1st Floor, Room No.266-A A.P. Secretariat 2839 Sri C. Sree Raju Asst. Secretary to Govt. (Mktg.) D- Block 1st Floor, Room. No.264-A A.P. Secretariat 2422 M. Sanjeeva Rao Section Officer G. Yadaiah Section Officer P. Venkat Reddy Section Officer P. Usha Section Officer P. simhachalam Section Officer Iliya Ali Khan Section Officer T. Nisar Ahmed Section Officer M.V. Ravichandra Kumar Section Officer C. Prandhamulu Section Officer N. Subrahmnayam Section Officer B.N. Raju Section Officer Y. Naga Lakshmi Section Officer T. Jaya Sree Section Officer P. Balakrishna Section Officer M. Lalitha Section Officer B. Narsing Rao Section Officer G.S. Prakasa Rao Section Officer D. Sita Ramana Section Officer P. Girija Section Officer K. Babu Rao Section Officer M. Amruthavalli Section Officer G. Umasankar Section Officer Y.V. Naga Raju Section Officer M. Doraswamy Section Officer D. Sesha Thalpa Sai P.S. to Secretary to Government Y.V. Hanumantha Rao P.S. to Secretary to Government T.R.B.G. Ganga Raju P.S. to Secretary to Government. Y. Baby Sarojini S.C. Steno P. Rangacharyulu Senior Steno K. Vijaya Bhasker Senior Steno Ch. Sreenivasulu Senior Steno D. Venkatewsarlu Asst. Section Officer D.V. Suresh Babu Asst. Section Officer M.V.M. Chandra Kumar Asst. Section Officer Harsichandra Sahu Asst. Section Officer M.V. Padmavathi Asst. Section Officer Syed Arif Asst. Section Officer V. Vijaya Lakshmi Asst. Section Officer P. Rajkumar Gupta Asst. Section Officer R. Malleswara Rao Asst. Section Officer K.V. Krishnaiah Asst. Section Officer K. Hemamalini Asst. Section Officer K. Satyanarayana Asst. Section Officer S. Suvarnalatha Asst. Section Officer B. Venkateswara Rao Asst. Section Officer Sajjad Ali Asst. Section Officer P. Prasanna Lakshmi Asst. Section Officer M.V. Ramana Rao Asst. Section Officer D. Suneetha Asst. Section Officer G. Umamaheswari Asst. Section Officer Ch. Durga Prasad Asst. Section Officer Ch. Kamala Kumari Asst. Section Officer P. Sarada Asst. Section Officer Y. Parvathi Asst. Section Officer A. Balachandra Goud Asst. Section Officer A. Padmavathamma Asst. Section Officer B. Sakuntala Asst. Section Officer Y. Ramana Kumari Asst. Section Officer G. Satyanarayana Asst. Section Officer M. Sreenivasa Rao Asst. Section Officer J.R.K. Sastry Asst. Section Officer M. Raghu Asst. Section Officer D. Ramesh Babu Asst. Section Officer S. Krishna Murthy Asst. Section Officer M. Mahboob Basha Asst. Section Officer T.V.M. Lakshmi Asst. Section Officer N. Mani Kumari Asst. Section Officer G. Obaiah Asst. Section Officer P. Chandrasekhar Reddy Asst. Section Officer V. Venkateswarlu Assistant M. Yadaiah Assistant T. Mallesh Assistant A. Rahim Khan Driver T. Venkateswarlu Driver Khaja Habeebuddin Driver Shaik Imamuddin Record Assistant N. Laxman Record Assistant A.H. Qureshi Record Assistant K. Sadanand Record Assistant Md. Ghouse Roneo Assistant A. Satyanarayna Roneo Assistant Sd. Ahmed Ali Jamedar K. Vijaya Kumar Jamedar Shaik Mumtaz Ali Jamedar A. Anjaiah Jamedar P. Yadaiah Jamedar Sevia Naik Daffedar Anwar Unnisa Begum Attender L. Ramulu Attender R. Kistaiah Attender T.V.V. Satyanarayana Attender T.V.S.K. Rangacharyulu Attender G. Manohar Rao Attender M. Tejananda Kumar Attender N. Srinivasa Chary Attender B. Yellaiah Attender J. Bagyalakshmi Attender   C. Narsing Rao Attender K. Balakrishna Attender V. Veera swamy Attender D. Jyothi Attender P. Symon Attender E. Narahari Attender G. Umamaheswar Attender Nasir Ahmed Attender M.A. Rahim Cycle Messenger Md. Imtiyazuddin Khan Cycle Messenger Chapter 11 Directory of Officers and Employees [Section 4(1)(b)(x) Sl. No. Designation Monthly Remuneration including its composition Rs. System of compensation to determine Remuneration as given in regulation 1 Principal Secretary to Govt.(Agri.) 50,221/- 2 Principal Secretary to Govt.(Coop. & Mktg.) 50,221/- 3 A.P.C. & Principal Secretary to Govt.. Vacant 4 Addl. Secretary to Govt. 41,040/- 4 Joint Secretary to Govt. 30,310/- 5 Dy. Secretary to Govt. 23,497/- 6 Asst. Secretary to Govt. (Agri.) 22,045/- 7 Asst. Secretary to Govt. (F.P.) 21,594/- 8 Asst. Secretary to Govt.-I(Coop.) 18,142/- 9 Asst. Secretary to Govt.-II(Coop) 17,659/- 10 Asst. Secretary to Govt. (Mktg.) 22,065/- 11 Asst. Secretary to Govt. (Vig.) 22,065/- 12 Asst. Secretary to Govt. (Horti) 22,085/-   Section Officers (24) 4,73,075/-     P.S. to Secretary to Government (3) 60,988/-/- S.C. Steno (1) 18,385/- Asst. Section Officer (37) 4,46,880/- DR &T Assistants(3) 36,188/-/- Drivers (3) 29,602/- Record Assistants (4) 42,266/- Roneo Assistant (2) 19,989/- Jamedar (5) 49,940/- Dafadar (1) 9,579/- Attenders (19) 1,48,312/- Cycle Orderly (2) 15,590/- Chapter 12 Budget Allocated to Each Agency including Plans etc. [Section 4(1)(b)xi] Agency Plan/Programme/Scheme/Project/ Activity/Purpose for which budget is allocated Proposed expenditure Expected Outcomes Report on disbursements made or where such details are available (web site, reports, notice board etc.)   Non Plan :2,05,74,456/- Agency Plan/Programme/Scheme/Project/ Activity/Purpose for which budget is allocated Amount released: Last year Amount spent last year Budget allocated current year Budget released current year   - Nil - Chapter 13 Manner of Execution of Subsidy Programmes [Section 4 (1)(b)xii] Name of programme/activity Nature/scale of subsidy Eligibility criteria for grant of subsidy Designation of officer to grant subsidy           -         Nil - -           Name of programme/activity Application Procedure Sanction Procedure Disbursement procedure           -         Nil - -           Chapter 14 Particulars of Recipients of Concessions, Permit or Authorization Granted by the Public Authority [Section 4 (1)(b)xiii] Institutional Beneficiaries Name ofprogramme/scheme Sl.No. Name & Address of recipientinstitutions Nature/quantum of benefit granted Date of grant Name & Designation of grantingauthority             -Nil -   Name ofprogramme/scheme Sl.No. Name & Address of recipientinstitutions Nature/quantum of benefit granted Date of grant Name & Designation of grantingauthority             -Nil -   IndividualBeneficiaries     Sl.No. Name & Address of recipientbeneficiaries Nature/quantum of benefit granted Date of grant Name & Designation of grantingauthority             -Nil -   Name ofprogramme/scheme Sl.No. Name & Address of recipientinstitutions Nature/quantum of benefit granted Date of grant Name & Designation of grantingauthority             -Nil -     Chapter 15 Information Available in Electronic Form [Section 4(1)(b) xiv]   Electronic format Description (siteaddress/location where available etc.) Contents or title Designation andaddress of the custodian of Information (held by whom ?) A.P. On line facility isavailable for Home Dept. The Departmental information isavailable in the following website:- www.aponline.gov.in   IT & C Dept.